We are living in a digital world. There are many advantages of the internet for businesses. At the same time, there are threats too. Emails are an important communication channel used by companies. Particularly, businesses use emails to interact with their employees, suppliers, customers, etc.

Although email communication is great, cybercriminals can hack them and steal your confidential information. So, in today’s article, we will tell you how to send encrypted email through Gmail, Mac Mail, and Outlook. Read on!

1. How to send encrypted email Gmail?

Do you use Gmail for sending and receiving emails? If yes, we will tell you how to encrypt and secure your email. Here are the steps to send an encrypted email via Gmail.

  • Compose a new email, add the receiver, write the text, and attach documents, videos, and audio (whatever).
  • Next to the BCC and CC, you will see a padlock icon. Click on it. If you don’t see it, it is located in the top-right corner of the screen.
  • Change the S/MIME settings or click on the “view details” button to check the encryption on your recipient side.
  • Click settings and then on the “Enhanced Encryption.” Once done, click “OK.”
  • You have now an encrypted email. Click on the “SEND” button. This is it.

2. How to send encrypted email MAC?

If you are using MAC, which is an Apple Inc. operating system, you can follow the steps given below to send encrypted emails. Apple Mail supports S/MIME. The certificate is easy to install on your MAC Mail. It means you can send a digitally signed or encrypted email using the Apple Mail application. Here is the step!

  • Open Apple Mail.
  • Create a new email.
  • Select the padlock icon located to the right side of the subject field.
  • Now, digitally sign the email by selecting the checkmark for message encryption.
  • Write your email text, attach any documents, videos, images, etc. and then hit send.

3. How to send an encrypted email outlook?

Outlook offers you the simplest email encryption method of all. It is a simple and straightforward process. First, you need to install the S/MIME certificate. After installing it, you need to follow the steps given below.

  • Open Outlook and then click on creating a new email.
  • Write your text in the email field, attach documents, photos, etc.
  • Click on the “Options” tab and from the dropdown list, you need to choose Encrypt.
  • Choose the Encrypt method with an S/MIME certificate.
  • Add your recipient email address, name, the subject line in the Outlook email fields.
  • Once you are done with this, click on the “Send” button.


Email encryption is not easy for everyone. However, through MAC mail, Gmail, and Outlook, you can easily send encrypted emails. Besides that, you need to choose a stronger password for your Outlook, Apple Mail, and Gmail accounts.

Can you send encrypted email in Gmail?

Yes – Gmail uses the standard TLS encryption that automatically encrypts all outgoing emails. However, TLS protocol only works if the recipient also has it. Therefore it can be intercepted in the mail server. Besides, Google can still scan the information in a TLS-encrypted email and give it to third parties.

How does an encrypted email work?

End-to-end encryption ensures that email messages are encrypted by the sender, and can only be decrypted by the intended recipient on their device. The sender encrypts messages using the recipient’s public key. The recipient decrypts the message using a private key.

How do I view an encrypted email?

Check if a message you received is encrypted
  1. Open a message.
  2. On an Android device: Tap View details. View security details. On an iPhone or iPad: Tap View details.
  3. You’ll see a colored lock icon that shows you what level of encryption was used to send the message.

Should I use encrypted email?

Encrypting email can significantly lower the chances of a hacker gaining access to the sensitive data within your emails. If they employ a combination of message-level encryption with Transport Layer Security (TLS), users can encrypt both the message and the channel used to send it to the recipient.

What happens if you encrypt an email?

When you need to protect the privacy of an email message, encrypt it. Encrypting an email message in Outlook means it’s converted from readable plain text into scrambled cipher text. Only the recipient who has the private key that matches the public key used to encrypt the message can decipher the message for reading.

What information should be encrypted in an email?

E-mail encryption protects confidential information such as credit card numbers, bank account numbers, social security numbers etc. from ending up in the wrong hands. Sometimes, however, the sender might forget to encrypt the mail or fail to understand the sensitive nature of the content.

How can I send a safe email?

We here at SendSafely have come up with some tips to improve your email safety.
  1. Treat email as a formal communication method. When emailing at work, think before you send.
  2. Don’t use personal email platforms for business.
  3. Encrypt sensitive emails.
  4. Secure confidential attachments.
  5. Always enable 2-step verification.

Which is safer email or text?

Text messages (also known as SMS, short message service) and email are both safe, but have limitations to their security and privacy. If confidentiality is critical for your communication, it is best to encrypt your email or use the secure email form on a Web site when available.

How secure is the email?

Although email security has certainly improved since its inception (such as the implementation of encrypted passwords), it is far from being a completely secure means of transmitting important information. For example, an email does not simply go from the sender to the recipient instantaneously.

Is it safe to send personal information through email?

What kind of information should I not send via email? We all need to be mindful when sharing personal information, whether it is our own or that of others. You should not send personally identifiable information via unencrypted email. It is not a secure way to send any information and could expose you to data hacking.

How do I send personal details via email?

  1. Introduction.
  2. Data storage.
  3. Data transfer.
  4. Types of encryption.
  5. Implementing encryption.
  6. Scenarios. Transferring personal data by CD or DVD. Transferring personal data by USB device. Sending personal data by email. Encrypted email. Encrypted attachments. Digital signatures. Backups. Sharing personal data online. Mobile devices.

What is the safest way to send confidential information?

How To Safely Share Sensitive Information
  1. Send it in pieces.
  2. Use a secure service.
  3. Go old school.
  4. Use a flash drive.
  5. Change up your passwords.
  6. Change it up.
  7. Don’t keep a list.

What 3 things should you never send via email?

3 Things You Should Never Include In An Email
  • Leave Out The Emotion. Words can be dangerous, especially those that are written in the heat of the moment.
  • Handle Gray Areas In Person. Song reminds business owners to avoid “conjecture, musing or innuendo.
  • Keep Your Personal Junk Out Of It.

What are 3 things all emails must have?

The 3 Things All Emails MUST Have to Be Successful
  • Attention-Grabbing Subject Line. The first (and arguably the most important) part of a successful email campaign is an attention-grabbing subject line.
  • Enticing Call-to-Action. Great, your subject line worked and the customer opened the email!
  • Value to the Customer.

When should you avoid email?

DON’T use email:
  1. To give bad or negative news.
  2. To give complex, detailed or lengthy information or instructions.
  3. When the receiver deserves an opportunity to give immediate feedback or response.
  4. When there might be nuance or context that can’t be understood by written words; to express feelings.

Can emails get you fired?

Many employers monitor email, and some employees have even been fired for violating their companies’ email policies. Violation of company email policy and messages containing inappropriate or offensive language are the two most common causes for email-related firing.