Use Microsoft Word To Create A Basic Document

  1. Locate and double click on the Microsoft Word Application icon

It is always located in the start menu. Also, you can type in the name in the search bar and find it pretty fast.

  1. Review the available templates

Some of the templates include a blank document with default formatting, a pre-formatted cover letter/creative resume, and a student report with a cover photo. Also, you’re likely to find a Fax cover sheet and much more. If your preferred template doesn’t appear in this section, you can search for it online by using the search bar at the top of the screen.

  1. Choose the template that is appropriate for your work

The pre-determined formatting of the template will apply to your word document. Now that you have an open word document, you can access more options from the toolbar.

  • Click on the “File” tab towards the left-top corner of the screen if you’re using Mac. This option is found in the menu bar. At this point, there are several options that you can use.
  • Info– You can click on this option to check when the document was last modified and if there is any issue with the paper,
  • New– use this option to get to the “New Document” page. In the open page, you’ll get all the pre-set templates. If you open a new document, you’ll get a prompt to save your previous paper.
  • Open-The option enables you to view all the recently-opened documents. However, you cannot send the paper from this option to a drive since the documents are in read-only.
  • Save– This option is handy when it comes to saving your document. If it’s the first time you’re saving a document, you’ll get a prompt to name your paper, the location in which you want it saved, and your preferred file format.
  • Save as– This option is useful for saving your document as a different name or file format.
  • Print– It is useful when you want to print your word document. And therefore, clicking n this option brings printer settings.
  • Share– you can click on this option to view sharing options available for this document. The sharing options also include email and cloud.
  • Export– Click on this option when you want to create a PDF or want to change the file format to another preferred form.
  • To exit the “File” menu, click on the icon resembling this . For Mac users, click on your document to exit the “File” menu as the back pointing arrow isn’t available.
  • Click on the “Home” tab located on the top left of your screen to view your formatting options. In this tab, there are five sub-section to comb through. It will start from top-left to top-right.
  • Clipboard– This option enables you to view all your copied texts. If you want to view your copied text, click on it and you’ll be good to go.
  • Font-This option enables you to change your font size, color, style, formatting (.bold or italic”), and highlighting for your text if you wish.
  • Paragraph-if you’d wish to change indentation, line spacing, and bullet formatting of your paragraphs, this is the right place to do that.
  • Styles– This section presents headings, titles, and sub-titles that are handy when formatting your document. Also, you will see the “Normal” and “No spacing” option. If you want to remove excess spaces between lines of texts, use “No spacing option.
  • Editing- This option hosts a couple of editing tools that you can use to perfect your word document. It also includes the “Find” and “Replace” option that enables you to replace the some words in your document quickly.
  • Next is the “Insert” tab. Like other previously mentioned tabs, the “Insert” tab contains many options.
  • Table-This option is handy when you want to create an Excel-like table in our word document. When you click on the dropdown box just below the table, you’ll find options for “Insert a table,” “Drawing a table,” among other possibilities. The option enables you to select the number of rows and columns before inserting it in your document.
  • Picture-If, you want to insert a picture into your word document.
  • Headers, Footers, and Page number-Use the header to add a precise comment at the top of your document’s page and a footer helps you to add a comment at the bottom of the page. To number your pages, click on the “Page number.” All these three options are very crucial when it comes to MLA and APA formatting.
  • Equations/ Symbols– this option contains tons of equations that you can use on your word document. The options use special formats to display your equations accurately.
  • Next is the “Design” tab located to the right of the “Insert” tab. If you want to create your template, the design table comes in handy. Apart from that, this option hosts tons of pre-designed themes and formats that you can use.
  • Click on the “Layout” tab. Customize the appearance of your page. It contains the following options.
  • Page margins
  • Vertical and horizontal page orientation
  • Page size
  • Number of columns
  • Page breaks
  • Indentation
  • Next, click on the “References” tab. This tab is necessary when it comes to the formatting of references and bibliography. If you’d like to fort your citations into a particular format, then this option does it pretty well.  Also, you can use “Captions” to insert table figures.
  • Click on the “Mailings” tab to check your email settings. Also, you can share your document from this section. Besides, you can also click on the appropriate option on the upper-left corner of the screen to label template or print an envelope. The “Select Recipients” menu allows you to select recipients from Microsoft Outlook contacts as well as those existing within your word program.
  • Click on the “Review” tab. This tap hosts numerous options for editing your word document.  It contains options such as “Spelling & Grammar” that helps you to identify any spelling and grammatical mistakes. From this section, you can also enable “Track Changes” to make all the additions made in your Word document to appear in red print. Other options in this option include “Word count,” “Translate,” for translating your paper, “Language,” and much more.
  • And finally, click on the “View” tab. The “View” page contains tons of options that you can use to change the appearance of your word document. You can choose the Read Mode, Print Layout, and Web Layout. Apart from that, you can also select how your page should be, whether one page or multiple pages, and choose the page width, among other options. With the steps above, you’ll be good to go.

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